2015 AGM-CKO Governance Model

CKO Governance Review: A Proposed Governance Model

Canoe Kayak Ontario has proposed a new model of governance. The link below is the report of CKO's Organizational Review Committee. The report is the result of an in-depth review of the current organizational model used by Canoe Kayak Ontario of which Whitewater Ontario is one of three affiliates. I have summarized the document in a way that I hope will assist you in understanding and supporting the proposal. 

CKO is the umbrella organization responsible for applying for Ministry of Tourism, Culture, and Sport Base and Priority Funding and the redistribution of these funds on a membership based formula. Each affiliate – Sprint, Whitewater, and Marathon - independently manage their own programs and financial expenditures.

The CKO Board passed a motion in late August requesting that each affiliate present this proposal to its membership for review and approval at their respective AGM’s. 

The review was requested by the CKO board (including WO representatives) in September 2013 with the goal of identifying a more efficient organizational model. Whitewater Ontario has representation on the CKO Board as well as on the Governance Review Committee.

http://www.whitewaterontario.ca/attachments/article/684/CKO%20Governance%20Report%20-%20Summary.pdf

Why is this important to WO?

WO receives its funding from CKO which in return receives it from the Ministry of Tourism, Culture, and Sport. While the funding we receive from the Ministry is due to the competitive canoe slalom program within WO, our total membership is accounted for when base funding applications are made. Other funding sources to the Ministry also include Quest for Gold which provides financial support to competitive slalom athletes. 

Having been on the CKO Board for a many years, I can attest to the inefficiencies of the current model of governance and the 'siloization' of the three disciplines. With resources to support paddling so tight, we need to ensure that we are working collaboratively with the other two disciplines in order to maximize our opportunities. The current model does not encourage this.

The report provides an abundance of information for all WO members about the current situation including identified constraints, and a proposed model that will help CKO find a better way to support all paddlers.

 

What are the major benefits of changing the CKO Governance model?

There are a number of benefits to our acceptance of the new model. These include:

1. Collaboration across disciplines to improve the effectiveness and efficiency of staff and volunteer training (coach, officials, leadership volunteers); 

2. Improved Ministry perception of organizational effectiveness leading to potentially  increased funding support;

3. Reduced overall number of governance volunteers, decreased duplication of effort and increased ability to focus on the “real work” (i.e. sport operations); 

4. Improved overall promotion and marketing of paddle sport in a joint/cooperative way

5. Improved joint advocacy efforts for river/water access and other causes; 

6.  A unified strategic plan and rationalized, coherent policies improving the administrative effectiveness of the organization

 

How does Whitewater Ontario benefit?

Continuation of a stable funding source is essential for WO. The governance model has a number of committees which are common to all three councils such as high performance, events, and development. The CKO Development committee provides an excellent opportunity for individuals interested in developing recreational paddling a voice at the table. The recreational and competitive communities will have further opportunities to work together to promote an important inter-disciplinary approach to paddlesports. This benefits all of us.

 

What about the Preserve? 

Nothing changes at the Preserve. Future grants may come available that CKO/WO can use to maintain and improve existing conditions on the Preserve e.g. trail maintenance. Part of the proposal states: "it must protect the assets of the individual affiliates and allow them to retain control over those assets"  (i.e. the Preserve, the Roger Parsons Centre, boats and equipment).

 

What is driving the change?

Agreement by leaders including WO representatives that CKO is a necessary organization, mandated by the Ministry which has indicated its desire to deal with a single organization representing paddle sports in Ontario.

Canoe Kayak Ontario must be in compliance with and represent good practice within the new Ontario Not for Profit Act (ONCA).

Changes to Canoe Kayak Canada governance necessitated by the Canadian Not-for Profit Act requires CKO to consider how to match the CKC model. While not compulsory under ONCA that Ontario's structure match's CKC, it needs to fit so that Ontario is not disadvantaged in any way.

Recognition by CKO leaders from all three affiliates that even without the above driving forces, the umbrella organization operates inefficiently with duplication, redundancy, and a lack of common focus and mutually supportive goals.



What about river advocacy?

WO's efforts in river advocacy are well known by both Sprint and Marathon. Our efforts have been highlighted on a regular basis and the recognition from the other affiliates has heightened their own lack of awareness about river preservation. Historically neither Sprint or Marathon exercised any effort in advocacy areas. In the model, all three Councils have a Communications and Advocacy component with the other affiliates looking to WO's experience and expertise to lead CKO Advocacy initiatives.

 

What do Whitewater Ontario members need to do?

Each affiliate is bringing forward the new governance model to their respective affiliate AGM's as we will do on Saturday, November 14th. Those who have registered for the AGM will be able to vote on the proposal. It is a good idea to read the document and send questions to Donna at  This email address is being protected from spambots. You need JavaScript enabled to view it. .

This is a proposal that is not going to dramatically change  the operations of Whitewater Ontario. It will certainly help us in the pursuit of funding opportunities and access to other resources which will help improve our ability to support all paddlers.

Thank you for taking the time to consider this proposal. We hope many of you will be able to attend the AGM in person or online.

 

Jim Tayler

President

2015 AGM Board Elections

2015 Whitewater Ontario Board Election

 

The WO Board has endorsed the proposed changes to our governance model and its use in the 2015 election pending acceptance of the changes at the upcoming AGM on November 14th.


The rationale for the changes is available at http://www.whitewaterontario.ca/index.php/about-wo/public-documents
.

 

The Nomination Process

 

You may self-nominate for any position or nominate another individual for any position on the Board but they will need to accept the nomination prior to being placed on the ballot. We recommend contacting individuals before nominating them to gauge their willingness and interest.

 

To nominate yourself or someone whom you think would be a successful Board member, please click on the following link:

http://goo.gl/forms/dsUSyI8rhU

Nominations will be accepted electronically until the identified "Nominations Closed" item is reached on the agenda at the AGM. This will be done in advance of sending the voting link to registered members to ensure all candidates are included on the ballot.

 

The WO Board:

Executive Committee

President 

Directs operations, sets objectives, plans meetings and agendas, liaises with Directors, acts as WO spokesperson as needed


Vice President 

Supports activities of the Executive, supports President, Directors and Committee activities, may lead ad-hoc committees as needed


Treasurer 

Works with secretary on WO administration and financial operations, approves committee budgets, maintains records and reports summaries at the AGM


Director Representative 

(appointed by Board

​ from elected Directors)


Secretary (ex officio)

Takes meeting minutes, keeps records, responds to emails, manages membership database, coordinates activities and supports Executive and Committees)


Directorships

Directors noted by (*) are responsible for recruitment, management, and leadership of their respective committees.


*Director of the Minden Wild Water Preserve (MWWP)

Leads MWWP management and operations


*Director of Advocacy
Coordinates advocacy efforts, liaises with local river advocates and leads communications with landowners, advocacy groups, and others.


*Director of Communications
Manages and monitors website, Facebook group and member communications through emails or newsletters.


*Director of Competition
Coordinates competitive events including slalom races.


*Director of Recreation
Represent and promote recreational paddling clubs and events.


*Director of Instruction

Manages and coordinates CKC Instruction program in Ontario. 

 

Director-at-Large (2)

The Directors-at-Large positions provide an opportunity for different voices on the board not necessarily aligned with any other existing WO Committees. They will work on new projects, ad hoc working groups, or on any other matters that arise over the course of the year as identified by the Board.


Non-Voting Members-at-Large (4)

Members at-Large support the activities of the Board and participate in ad hoc committees and WO working groups.

 

 

2015 AGM Meeting & Vote Registration

Dear Whitewater Ontario Members:

On Saturday, November 14th our Annual General Meeting will take place in Ottawa at Glashan Public School which is located at 28 Arlington Avenue in Centretown. Our meeting will begin at 10:30a.m. but registered participants are asked to arrive by 10:15 so we can verify attendance, complete the registration process, and prepare for the election.

As previously communicated, we are adding an exciting and innovative component to our meeting with online access being available through GoToMeeting to those members who have registered using this link:

http://goo.gl/forms/V2EH8OBxZ3

All WO members attending the AGM must register for the meeting whether you plan to attend in Ottawa or online. Only those who have registered will be permitted to vote as the ballot will be sent out electronically for the Board election.

Hard copies of the ballots will be available to those in attendance in Ottawa or you may use your own device to access email and vote online. Those in Ottawa will not be using the GoToMeeting service for the actual meeting.

By using the GoToMeeting service WO members will be able to hear the audio portion of the AGM and be able to use the chat feature to communicate with the meeting's Technical Advisor in order to ask questions or make inquiries. As well the screen viewing function will allow online registrants to see the live copies of reports and documents.

Only those registered AGM attendees will receive the link to the election ballot. Members will be able to mark their ballots electronically and submit the form. The Technical Advisor will synthesize the submissions after the link is closed and present the election results as soon as possible.

Since this is the first time we have attempted this format we are aware there may be some issues along the way. However, we are planning to make our AGM an event that helps to move our organization forward in a new and exciting way.

We look forward to your participation. Please forward any questions to Donna at  This email address is being protected from spambots. You need JavaScript enabled to view it. . Remember to register - and don't forget to consider running for the Board or nominating someone.

See you on the 14th.

Jim Tayler

President

2015 AGM Meeting Package

Dear WO members:

Please be advised that Whitewater Ontario will be having its 2015 Annual General Meeting in Ottawa on Saturday, November 14th starting at 10:30a.m.

However, the WO Board has agreed to facilitate the involvement of our membership in the AGM by possibly hosting the meeting at two sites which will be connected electronically. This will reduce expenses, travel time, and open possibilities to engage our membership in a new and creative way. It is possible that additional sites may be available again to reduce the amount of travel and to encourage participation.

Plans are underway to facilitate membership involvement, procedural protocols, and the important process of the board election at the AGM. Further details will be forwarded in a timely manner.

At the AGM our membership will be asked to approve proposed changes to our governance model as detailed in a separate email. If approved the Board will consist of the following positions:

Proposed Model of WO Governance:

Executive Committee

President

Vice President

Treasurer

Director Representative (appointed by Board)

Secretary (ex officio)

 

Directorships

Director of the MWWP

Director of Advocacy

Director of Communications

Director of Competition

Director of Recreation

Director of Instruction

Director-at-Large

Director-at-Large

Non-Voting Members-at-Large

Member at-Large

Member-at-Large

Member-at-Large

Member-at-Large

These proposed constitutional adjustments have been reviewed and are supported by the WO Board.

Again, watch for further details about the nomination process for Board positions and information about our proposed satellite locations. I encourage all members to consider stepping forward and being an active member of the 2015-16 WO Board.

Sincerely,

Jim Tayler

President

Attachments:
Download this file (2015 MWWP ANNUAL REPORT.doc)2015 MWWP Annual Report[2015 MWWP Annual Report]20 kB
Download this file (Advocacy2015Report.pdf)2015 Advocacy Annual Report[2015 Advocacy Annual Report]8 kB
Download this file (AGM Minutes 2014-MINUTES.doc)2014 WO AGM Minutes[Minutes from the WO AGM 2014]59 kB
Download this file (AGM.Agenda.15.pdf)2015 WO AGM Meeting Agenda[2015 WO AGM Meeting Agenda]225 kB
Download this file (CKO Governance Report - Summary.pdf)CKO Governance Report - Summary[Summary Report of the CKO Proposed Governance Model]1263 kB
Download this file (CKO Governance Review-Proposed Governance Model.doc)CKO Governance Review - Proposed Governance Model 2015[Proposed CKO Governance Model 2015]30 kB
Download this file (Membership 2015-Nov.5.15.pdf)2015 WO Membership Report at Nov.5.15[WO Membership report at Nov.5.15 ]41 kB
Download this file (President's Report 2015.doc)2015 President's Report[2015 Report from the President]31 kB
Download this file (Proposed WO Constitutional Revisions 2015.doc)Proposed WO Constituional Revisions 2015[Proposed Amendments to WO Constitution 2015]32 kB
Download this file (Slalom Manager 2015.doc)2015 Slalom Team Manager Report[2015 Report from the Slalom Team Manager]27 kB
Download this file (WO Profit and Loss Oct.31.15.pdf)2015 Financial Report - Profit and Loss at October 31, 2015[Profit and Loss Statement from January 1, 2015 to October 31, 2015]42 kB
Download this file (WO Treasurer Report 2015.doc)2015 Financial Report - Treasurer's Report[2015 WO Treasurer's Report as at Oct.31.15]26 kB
Download this file (WOConstitution_Oct172012.pdf)WO Constitution October 17, 2012[Current WO Constitution document]92 kB
Download this file (WOEXECHandbook_Oct172012.pdf)WO Executive Handbook October 17, 2012[Current WO Executive Handbook document]102 kB
Download this file (WP Balance Sheet at Oct.31.15.pdf)2015 Financial Report - Balance Sheet[Balance Sheet as at October 31, 2015]40 kB

2014 AGM Meeting Package

wo-logo

 

Whitewater Ontario is holding its Annual General Meeting on Saturday, November 22, 2014 at

Kenner Collegiate

633 Monaghan Road

Peterborough, Ontario

Start time is 10:30am allowing for travelling time for those attending.

Reports will be attached to this package as they are received. We look forward to seeing you there.

 

Attachments:
Download this file (Advocacy2014Report.pdf)WO 2014 Advocacy Committee Annual Report[WO 2014 Advocacy Committee Annual Report]54 kB
Download this file (AGM Minutes 2013-Minutes.pdf)WO 2013 AGM Minutes[WO 2013 AGm Minutes]83 kB
Download this file (AGM.Agenda.14.pdf)WO 2014 AGm Agenda[Wo 2014 AGM Agenda]224 kB
Download this file (ANNUAL REPORT MWWP 2014-revised.pdf)WO 2014 MWWP Annual Report[Wo 2014 MWWP Annual Report]70 kB
Download this file (PanAmReport2014.pdf)WO 2014 Pan Am Annual Report[WO 2014 Pan Am Annual Report]319 kB
Download this file (president report.doc)WO 2014 President's Report[WO 2014 President's Report]31 kB
Download this file (SlalomManagerReport2014.pdf)WO 2014 Slalom Team Manger Annual Report[WO 2014 Slalom Team Manager Annual Report]317 kB
Download this file (WO 2014 Financial Report.pdf)WO 2014 Financal Report[WO 2014 Financial Report]2783 kB

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