2016 WO AGM Meeting Package Link

Whitewater Ontario AGM Meeting Package Link

 

 

2016 WO AGM Meeting Package

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Dear WO Member:

 

Whitewater Ontario's Annual General Meeting will take place on Saturday, November 19th, 2016 starting at 10:30a.m.

To encourage participation, WO members can attend the meeting on site in two locations (Ottawa or Peterborough) that will be linked using Go-to-Meeting. For those not able to travel to either of these locations, there will be an option to participate online.


Ottawa

Glashan PS
28 Arlington Ave

Peterborough

Emergency Training Centre

827 Consilla Ave

 

Please watch for further details on how WO members can participate in person or on line as well information on important AGM topics. 

We hope you can join us on the 19th.

Sincerely,

Jim Tayler

President

AGM Meeting Package attachments:

 

Attachments:
Download this file (2016 AGM Registration and Nomination Notice-final.pdf)2016 AGM Registration & Nomination Notice & forms[Notice & forms for AGM Registration and Board Nominations]509 kB
Download this file (AGM Minutes 2015-MINUTES.pdf)2015 AGM Minutes[Minutes from 2015 AGM]94 kB
Download this file (Director of Communications.pdf)2016 Director of Communications Rerport[2016 Communications report]1635 kB
Download this file (Director of Competition Board Report 2016.pdf)2016 Competition Report[Director of Competition Board Report 2016 for AGM]55 kB
Download this file (Membership 2016-Nov.8.16 AGM Report.pdf)2016 WO Membership Report as at Nov.8.16[2016 Membership and Instructor numbers as at Nov.8.16 ]47 kB
Download this file (President's Report 2016.pdf)2016 President's Report[2016 President's annual report]254 kB
Download this file (Status of WO Governance Review.doc)2016 Governance Review Report[Status of the governance review process ]27 kB
Download this file (The Nomination Process complete.pdf)2016 Nomination Process & form link[Information regarding the 2016 WO Board nomination process & form link]81 kB
Download this file (WOAC year end 2016.pdf)2016 Advocacy Report[2016 Advocacy committee annual report]61 kB

2015 AGM-CKO Governance Model

CKO Governance Review: A Proposed Governance Model

Canoe Kayak Ontario has proposed a new model of governance. The link below is the report of CKO's Organizational Review Committee. The report is the result of an in-depth review of the current organizational model used by Canoe Kayak Ontario of which Whitewater Ontario is one of three affiliates. I have summarized the document in a way that I hope will assist you in understanding and supporting the proposal. 

CKO is the umbrella organization responsible for applying for Ministry of Tourism, Culture, and Sport Base and Priority Funding and the redistribution of these funds on a membership based formula. Each affiliate – Sprint, Whitewater, and Marathon - independently manage their own programs and financial expenditures.

The CKO Board passed a motion in late August requesting that each affiliate present this proposal to its membership for review and approval at their respective AGM’s. 

The review was requested by the CKO board (including WO representatives) in September 2013 with the goal of identifying a more efficient organizational model. Whitewater Ontario has representation on the CKO Board as well as on the Governance Review Committee.

http://www.whitewaterontario.ca/attachments/article/684/CKO%20Governance%20Report%20-%20Summary.pdf

Why is this important to WO?

WO receives its funding from CKO which in return receives it from the Ministry of Tourism, Culture, and Sport. While the funding we receive from the Ministry is due to the competitive canoe slalom program within WO, our total membership is accounted for when base funding applications are made. Other funding sources to the Ministry also include Quest for Gold which provides financial support to competitive slalom athletes. 

Having been on the CKO Board for a many years, I can attest to the inefficiencies of the current model of governance and the 'siloization' of the three disciplines. With resources to support paddling so tight, we need to ensure that we are working collaboratively with the other two disciplines in order to maximize our opportunities. The current model does not encourage this.

The report provides an abundance of information for all WO members about the current situation including identified constraints, and a proposed model that will help CKO find a better way to support all paddlers.

 

What are the major benefits of changing the CKO Governance model?

There are a number of benefits to our acceptance of the new model. These include:

1. Collaboration across disciplines to improve the effectiveness and efficiency of staff and volunteer training (coach, officials, leadership volunteers); 

2. Improved Ministry perception of organizational effectiveness leading to potentially  increased funding support;

3. Reduced overall number of governance volunteers, decreased duplication of effort and increased ability to focus on the “real work” (i.e. sport operations); 

4. Improved overall promotion and marketing of paddle sport in a joint/cooperative way

5. Improved joint advocacy efforts for river/water access and other causes; 

6.  A unified strategic plan and rationalized, coherent policies improving the administrative effectiveness of the organization

 

How does Whitewater Ontario benefit?

Continuation of a stable funding source is essential for WO. The governance model has a number of committees which are common to all three councils such as high performance, events, and development. The CKO Development committee provides an excellent opportunity for individuals interested in developing recreational paddling a voice at the table. The recreational and competitive communities will have further opportunities to work together to promote an important inter-disciplinary approach to paddlesports. This benefits all of us.

 

What about the Preserve? 

Nothing changes at the Preserve. Future grants may come available that CKO/WO can use to maintain and improve existing conditions on the Preserve e.g. trail maintenance. Part of the proposal states: "it must protect the assets of the individual affiliates and allow them to retain control over those assets"  (i.e. the Preserve, the Roger Parsons Centre, boats and equipment).

 

What is driving the change?

Agreement by leaders including WO representatives that CKO is a necessary organization, mandated by the Ministry which has indicated its desire to deal with a single organization representing paddle sports in Ontario.

Canoe Kayak Ontario must be in compliance with and represent good practice within the new Ontario Not for Profit Act (ONCA).

Changes to Canoe Kayak Canada governance necessitated by the Canadian Not-for Profit Act requires CKO to consider how to match the CKC model. While not compulsory under ONCA that Ontario's structure match's CKC, it needs to fit so that Ontario is not disadvantaged in any way.

Recognition by CKO leaders from all three affiliates that even without the above driving forces, the umbrella organization operates inefficiently with duplication, redundancy, and a lack of common focus and mutually supportive goals.



What about river advocacy?

WO's efforts in river advocacy are well known by both Sprint and Marathon. Our efforts have been highlighted on a regular basis and the recognition from the other affiliates has heightened their own lack of awareness about river preservation. Historically neither Sprint or Marathon exercised any effort in advocacy areas. In the model, all three Councils have a Communications and Advocacy component with the other affiliates looking to WO's experience and expertise to lead CKO Advocacy initiatives.

 

What do Whitewater Ontario members need to do?

Each affiliate is bringing forward the new governance model to their respective affiliate AGM's as we will do on Saturday, November 14th. Those who have registered for the AGM will be able to vote on the proposal. It is a good idea to read the document and send questions to Donna at  This email address is being protected from spambots. You need JavaScript enabled to view it. .

This is a proposal that is not going to dramatically change  the operations of Whitewater Ontario. It will certainly help us in the pursuit of funding opportunities and access to other resources which will help improve our ability to support all paddlers.

Thank you for taking the time to consider this proposal. We hope many of you will be able to attend the AGM in person or online.

 

Jim Tayler

President

2015 AGM Board Elections

2015 Whitewater Ontario Board Election

 

The WO Board has endorsed the proposed changes to our governance model and its use in the 2015 election pending acceptance of the changes at the upcoming AGM on November 14th.


The rationale for the changes is available at http://www.whitewaterontario.ca/index.php/about-wo/public-documents
.

 

The Nomination Process

 

You may self-nominate for any position or nominate another individual for any position on the Board but they will need to accept the nomination prior to being placed on the ballot. We recommend contacting individuals before nominating them to gauge their willingness and interest.

 

To nominate yourself or someone whom you think would be a successful Board member, please click on the following link:

http://goo.gl/forms/dsUSyI8rhU

Nominations will be accepted electronically until the identified "Nominations Closed" item is reached on the agenda at the AGM. This will be done in advance of sending the voting link to registered members to ensure all candidates are included on the ballot.

 

The WO Board:

Executive Committee

President 

Directs operations, sets objectives, plans meetings and agendas, liaises with Directors, acts as WO spokesperson as needed


Vice President 

Supports activities of the Executive, supports President, Directors and Committee activities, may lead ad-hoc committees as needed


Treasurer 

Works with secretary on WO administration and financial operations, approves committee budgets, maintains records and reports summaries at the AGM


Director Representative 

(appointed by Board

​ from elected Directors)


Secretary (ex officio)

Takes meeting minutes, keeps records, responds to emails, manages membership database, coordinates activities and supports Executive and Committees)


Directorships

Directors noted by (*) are responsible for recruitment, management, and leadership of their respective committees.


*Director of the Minden Wild Water Preserve (MWWP)

Leads MWWP management and operations


*Director of Advocacy
Coordinates advocacy efforts, liaises with local river advocates and leads communications with landowners, advocacy groups, and others.


*Director of Communications
Manages and monitors website, Facebook group and member communications through emails or newsletters.


*Director of Competition
Coordinates competitive events including slalom races.


*Director of Recreation
Represent and promote recreational paddling clubs and events.


*Director of Instruction

Manages and coordinates CKC Instruction program in Ontario. 

 

Director-at-Large (2)

The Directors-at-Large positions provide an opportunity for different voices on the board not necessarily aligned with any other existing WO Committees. They will work on new projects, ad hoc working groups, or on any other matters that arise over the course of the year as identified by the Board.


Non-Voting Members-at-Large (4)

Members at-Large support the activities of the Board and participate in ad hoc committees and WO working groups.

 

 

2015 AGM Meeting & Vote Registration

Dear Whitewater Ontario Members:

On Saturday, November 14th our Annual General Meeting will take place in Ottawa at Glashan Public School which is located at 28 Arlington Avenue in Centretown. Our meeting will begin at 10:30a.m. but registered participants are asked to arrive by 10:15 so we can verify attendance, complete the registration process, and prepare for the election.

As previously communicated, we are adding an exciting and innovative component to our meeting with online access being available through GoToMeeting to those members who have registered using this link:

http://goo.gl/forms/V2EH8OBxZ3

All WO members attending the AGM must register for the meeting whether you plan to attend in Ottawa or online. Only those who have registered will be permitted to vote as the ballot will be sent out electronically for the Board election.

Hard copies of the ballots will be available to those in attendance in Ottawa or you may use your own device to access email and vote online. Those in Ottawa will not be using the GoToMeeting service for the actual meeting.

By using the GoToMeeting service WO members will be able to hear the audio portion of the AGM and be able to use the chat feature to communicate with the meeting's Technical Advisor in order to ask questions or make inquiries. As well the screen viewing function will allow online registrants to see the live copies of reports and documents.

Only those registered AGM attendees will receive the link to the election ballot. Members will be able to mark their ballots electronically and submit the form. The Technical Advisor will synthesize the submissions after the link is closed and present the election results as soon as possible.

Since this is the first time we have attempted this format we are aware there may be some issues along the way. However, we are planning to make our AGM an event that helps to move our organization forward in a new and exciting way.

We look forward to your participation. Please forward any questions to Donna at  This email address is being protected from spambots. You need JavaScript enabled to view it. . Remember to register - and don't forget to consider running for the Board or nominating someone.

See you on the 14th.

Jim Tayler

President

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